Public Records Act & SB 272

Public Records Act

Californians have the right under the California Public Records Act and the California Constitution to access public information maintained by local and state government agencies. OMWD has established guidelines to ensure that both employees and members of the public fully understand and are afforded the opportunity to use their right to inspect and obtain copies of public records.

Pie Chart-1 media request, 2 customer/public requests

The California Public Records Act is a series of laws meant to guarantee that the public has access to public records of governmental bodies in California. View the California Public Records Act at Government Code §6250-6268, or view a summary of the CPRA.

To make a public records request, please contact Olivenhain Municipal Water District’s Records & Contracts Coordinator.

Senate Bill 272 (2015)

The California Public Records Act now requires each public agency to post to its website a catalog of its enterprise systems, as defined, with certain exceptions. Pursuant to SB 272, OMWD presents these enterprise systems below.

System Vendor System Product System’s Purpose Categories Department/Custodian Collection Interval Update Interval
Advanced Utility Systems CIS Infinity Service Orders Utility Billing Meter reading
Customer billing
Payment processing
Service orders
Customer Services
Finance
Monthly
Monthly
Daily
Daily
Monthly
Monthly
Daily
Daily
Constant Contact, Inc. Constant Contact Email Event Management Water Conservation Customer Services As needed As needed
Laserfiche Laserfiche Document Management Records retention Engineering
Human Resources
Daily Daily
Microsoft Exchange Email/Scheduling Email
Calendar
Operations As needed As needed
Microsoft Dynamics GP Financial system
Human Resources
General ledger
Accounts payable
Accounts receivable
Payroll
Timecard entry
Training management
Finance
Human Resources
Daily Daily
Springbrook Reflections Legacy Financial System General ledger
Accounts payable
Accounts receivable
Customer Services
Finance
Archive Only Archive Only
XC2 Software, LLC XC2 Backflow Prevention Program Backflow Prevention
Fats, Oils, Grease (FOG) Management
Engineering As needed As needed

Please note that OMWD is unable to post other enterprise systems that are in use as they are associated with security and protected critical infrastructure related to water and wastewater utility systems.